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Article:
  Organizing Files
Subject:   Is your office organized?
Date:   2005-12-19 10:16:48
From:   RCH
Response to: Is your office organized?

Confusion of roles here.


Better to centre the whole effort on a database; e.g. Rapidfile http://www.mwenterprises.co.uk/E/RapidFile/
etc


Essential details of every new action, every incoming email requiring reply, are captured in the database, and appropriate templated text is output.


Needs a database template for each type of email you write, one for each perl/ruby/awk script; etc


A little script gets the output, massages it appropriately, names it, saves it, and opens the IDE.


Database records have as unique key a 5 digit number (00001, 00002 ...);


File names are Number_Mnemonic.extension e.g. 00001_Dupont.txt,
00002IncomeTax.xls ...


Replies get filed similarly
00001_Dupont_Reply.txt,
00002IncomeTax_CourtOrder.msg ...


Files are assigned to directories in batches of 100.


First hundred go in directory ..\00000_00099, second in directory ..\00100_00199 und so wieter


Proof of concept - this has worked for me since the early 1990s. I now have more than 15500 entries. Colleagues routinely ask for stuff that they cant find in their system


Recent records easily found either by eyeballing dir list for a mnemonic, older ones by database boolean search. "Dupond NOT Dupont AND before 2003" returns the record number(s) of what you are looking for instantaneously.


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  1. Is your office organized?
    2005-12-19 19:25:09  KarlVogel [View]

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